Legal Assistant (Property Team)

Bexleyheath, UK

Description

Main role and responsibilities

To assist a senior Solicitor in a busy Property Team with the day to day running of conveyancing files, both residential and commercial.
To assist with general file management, for both electronic and paper files. Including opening files, drafting letters, emails attendance notes and other documents.
To use the electronic case management system, Outlook, Word and Excel.
To undertake conflict checks and electronic AML checks using Thirdfort.
To use the HMLR portal to obtain and upload documents.
To undertake searches.
To manage the fee earner’s diary including making and recording appointments.
To ensure that all work carried out is properly accounted for and time recorded, if relevant.
To meet with clients face-to-face when required, to provide and receive documentation.
To make and receive telephone calls with clients on behalf of the fee earner, dealing with clients in a helpful and efficient manner. To update clients where possible, or to take clear messages for the fee earner if they are unable to deal with the enquiry.
Send quotations to new potential clients.
To liaise with other solicitors, local authorities, HMLR, brokers and estate agents.
Preparing draft contracts, HMLR forms, protocol forms and transfer deeds.
Dealing with post-completion work including submitting SDLT returns online.
To be able to use lender panel portals to retrieve and upload documents and check bank details.
To review ledgers, close and archive files where appropriate.
To take card payments and post payment requests promptly and accurately.
Preparing client invoices and completion statements.
To enter key dates in the central diary.
To answer incoming calls to the firm as part of a rota as and when required.
To undertake any other tasks as requested by the fee earner.

Requirements

Essential Experience / Qualifications

2+ years’ experience working within a residential property team.
Experience in using a legal case management system.
Experience in using Outlook, Excel & Word.
Experience in using the HMLR and gov.uk (SDLT) portal .
Excellent client care skills.

Desirable Experience / Qualifications

Experience using LEAP (case management system).
Experience in drafting contracts, TR1s, SDLT submissions and Land Registry forms.
Experience assisting with commercial property transactions.
CQS 2022 training.

Description

Requirements

Bonuses

Benefits

Responsibilities